Do you know the best social media tools to use for your school?

Best social media tools for a private school

Social media has emerged in the past 5-10 years as an integral part of every school’s marketing efforts. Unfortunately, those who succeed in it are rare. Here are some general statements that reflect how some of my conversations with school marketing folks have gone:

  1. “I always thought that since social media was free advertising, we would see a great return and I could ditch my advertising budget on print.”
  2. “Things change so often, especially on Facebook, that I don’t always keep up. Sometimes I just give up.”
  3. “I try and make life easier by posting the same thing to Facebook, Twitter and Instagram. But people say the content should be unique to each platform’s audience. But who has the time to customize it?”
  4. “I hear that people are getting on Instagram instead of Facebook. But is Facebook dead?”
  5. “I never thought of using Pinterest. Why? Isn’t it just for recipes and home decor?”

If you are frustrated and unsure of your social media strategy, let me encourage you to sign up for the “Pumpkin Spice Webinar Series” going on right now. Every Tuesday for 5 consecutive weeks, we will release a presentation all about school marketing. The first webinar is LIVE and the title is, “Social Media Strategy: Growing Your Pool of Potential Students”. This webinar gives you a solid foundation in understanding your social media strategy.

But do you know the best social media tools to use for your school?

Let me run through a quick overview of several key tools that I think have a strong place in your school’s marketing strategy:

  • BLOG: whether it is called a “blog” or “news” or “success stories”, hopefully your content management system has a tool that you can easily (without an extra charge) add quick content. This is such a versatile tool on your website that you must have it. To learn more about using a blog in  your marketing, listen to this podcast episode about blogging for your school.
  • REVIEWS: whether it is your Google page, your listing on, or the reviews on your school’s Facebook page, you need to accumulate 2-3 reviews each month on these three critical sites. Reviews verify to prospective parents that your school is worth the investment and the best choice in a competitive landscape. To learn more about the importance on online reviews, click here.
  • EMAIL MARKETING: do not let those emails sit in a drawer somewhere handwritten on inquiry cards. Put those email addresses into a system like MailChimp or Constant Contact and create a consistent communication link with everyone who has visited your campus, inquired over the phone (ask for their email!), and who have downloaded content from your website (in exchange for their email address, you deliver valuable content). Not every family is ready to click on your “APPLY NOW” button. Nurture that relationship with email marketing. Read: “Using email marketing to engage prospective families (and doing it the right way!)”
  • FACEBOOK: while some of your younger prospective moms may be totally consumed with Instagram, statistics show that Facebook remains a vital tool for every school. The data shows that moms and dads over 30 still consume Facebook the most so keep the great content flowing for them to know, like and trust you as the best educational choice for their child. Listen to “What to Post on Facebook?”

I think there’s a strong case as well for YouTube and/or Vimeo for video. You can also upload native video directly to your Facebook page and add a “Call to Action” at the end of the video which is a nice touch. Twitter is valuable on so many levels for dissemniating information, connecting with alumni and local media and to communicate your distinct claims. But I would do more than simply linking my Facebook posts to Twitter because the Twitter culture invites (even “demands”) more content than typical Facebook users want to see. Instagram and Pinterest are strong visual content tools and, while both involve a lot of visual content, they deliver different results.

To get further comments about the best social media tools, sign up for the free “Pumpkin Spice Webinar Series” where each Tuesday for 5 consecutive weeks (starting Oct 20, 2015), we will release a new 20-30 minute presentation about school marketing. The second webinar in the series is on this topic, “The Best Social Media Tools for Your School”.

Click the image below to register  . . .

via @schoolmktg PUMPKIN SPICE WEBINAR SERIES - Register now!

It’s Time For Social Media Training For Students (with guest @cksyme)

[GUEST POST from Chris K. Syme]


It’s back-to-school time and in addition to those new backpacks filled with books, pens, and paper, students will be packing their smartphones as well. In recent years, administrators, teachers, and coaches have been wringing their hands about what students are saying on social media. Some have considered banning the use of social media on campus and others are adopting strict bullying policies.

Despite what you decide to do about smartphone use at school, it’s time for K-12 schools to start thinking about adding social media responsible use training to their curriculum. Some school districts already have mandatory classes based on approved curriculums and there are lots of great resources out there to help put something together. But what if you don’t have those resources?

After years of traveling the country training students, athletes, and coaches to use social media responsibly I have learned a few things:

  1. Training is not foolproof. You cannot stop impulsive teenagers from posting something dreadful on social media. You can only lower the risk by education.
  2. Training that isn’t mandatory will only be attended by students that don’t need it. This is evergreen. If something is important enough, it should be part of a standard curriculum. Granted, parents need to be involved and permission needs to be asked, but all students should have it.
  3. Training needs to be age appropriate. Middle school kids need different training than high school kids and college kids need an entirely different treatment. You wouldn’t teach a beginning cook how to make a soufflé and you shouldn’t treat all your students the same. Each age group has different social group conventions that require a different approach to social media.
  4. There are three learning levels in every group: those that already know it, those that would adopt it with the right information, and those that don’t give a rip. Teach to the middle group.
  5. Every social media training curriculum needs to include four sections: how to protect privacy, how to protect and build your reputation, how to prevent cyberharassment, and how to build a brand with social media. The last module can be dropped for middle school kids.

Protecting Privacy

Facebook alone has over one billion active monthly users and 13 million of them have never touched their privacy settings, according to research done by Marketo.

According to the latest Pew Internet research (May 2013) on teen online privacy, teens are sharing more personal information on social media today than they were when the first Pew privacy study was done in 2006. Either they do not value privacy or we are failing to educate them, or both.

  • 91% post photos of themselves, up from 79% in 2006
  • 71% post their school name, up from 49%
  • 71% post the city or town where they live
  • 53% post their email address, up from 29%
  • 20% post their phone numbers, up from 2%

Do these stats show that young people are more confident about their privacy on social media or that they are less concerned? Sixty percent of teens in the same survey said they have their Facebook profiles set to “friends only” and report high levels of confidence in their ability to manage their privacy. It could be their definition of privacy does not include their personal information. In my experience, teens do not equate the sharing of personal information with privacy. And, they are not 100 percent sure who can actually see what they are posting on social media.

You need to be teaching students the important privacy settings they need to address. You’d be surprised how many students believe that all their social media is private. Screenshots of privacy settings on a laptop and mobile devices help in your training. I recommend walking students through the platforms individually and showing them how to turn on notifications for tagging, disable location, remove email and phone numbers from About sections, as well several other key areas. I also encourage them to unfriend people they do not know personally and possibly protect their Twitter and Instagram accounts.

Protecting And Building Reputation

In 2011, the rap artist Drake released a song called “The Motto” that popularized the acronym YOLO or “you only live once.” The phrase spawned a hashtag on Twitter and other social media that began to epitomize reckless youth behavior accompanied by a disdain for consequences of any kind. But it was nothing new.

Every generation has its carpe diem. When I was young, there was a song by a group called The Grass Roots where the chorus sang, “sha-la-la-la-la-la live for today, and don’t worry ‘bout tomorrow.” Three Doors Down did their version that says, “I won’t look back to regret yesterday, we’re not handed tomorrow, so I’ll live for today.”

Risky behavior isn’t just the moniker of youth. It seems to be the behavior of choice for many celebrities, corporate business owners, professional athletes, and others in the media spotlight. It’s the way to get noticed. Unfortunately for many, it’s also the way to ruin a reputation. Most people cannot afford to be known for despicable behavior. They have to find jobs, make a living, and maybe support a family. In his recent book, So You’ve Been Publicly Shamed, Jon Ronson describes the devastation a social media screw-up can cause. Benjamin Franklin once said, “it takes many good deeds to build a reputation and only one to ruin it.” And in today’s culture, social media is the accelerant that will ruin it quicker than Urkel can say, “Did I do that?”

The biggest challenge for the YOLO generation is to figure out how to live a regular life while building a good reputation at the same time. But prohibition is not the answer. Teachers and administrators also need to remember that social media is the new after school hangout. A seminal book by Danah Boyd called It’s Complicated should be a mandatory read for all teachers. Boyd, a former researcher for Microsoft spent several years doing case studies on how teen communicate on social media. It’s an eye opener. Kids need to be on social media. It’s their community center. Let’s teach them how to use it responsibly.

This is the section of the training where I usually show five good lessons from tweets using screenshots of well know teen idols or athletes that use social media well. I also teach five lessons from bad tweets using screenshots of those that screw up. Unfortunately, the latter is much easier to find. This section also needs to include how to handle negative subjects on social media, how to apologize, and the golden rules of social media posting. I also try and push (sometimes to deaf ears) that social media is forever. Jon Ronson’s book does a very good job of illustrating that if you need some background.

Lowering Your Risk of Cyberharassment

I hope we all know that cyber bullying is rampant. These recent statistics via show the scope of the problem:

  • Nearly 1 in 3 students report being bullied during the school year (National Center for Educational Statistics, 2013).
  • 6% of high school students in the US report being bullied at school in the past year. 14.8% reported being bullied online (Center for Disease Control, 2014).
  • 64 percent of children who were bullied did not report it; only 36 percent reported the bullying.
  • More than half of bullying situations (57 percent) stop when a peer intervenes on behalf of the student being bullied.
  • School-based bullying prevention programs decrease bullying by up to 25%.
  • The reasons for being bullied reported most often by students were looks (55%), body shape (37%), and race (16%).

In your training, start out by identifying the four basic types of cyber harassment:

Bullying: mean-spirited, degrading behavior meant to intimidate and harass. This could be anonymous or from someone the victim knows.

Unsolicited inappropriate social media content: this usually comes in the form of text messages or emails that are offensive or threatening. Often sexual.

Fake accounts: either an outright stolen identity or parody account set up to pretend to be someone else or make fun of a known person.

Inappropriate sports fan behavior: Crass, mean-spirited posts aimed at a particular coach or athlete. Usually someone the victim does not know.
In my trainings, I then proceed to identify 16 ways students can lower their risk of being bullied online.

Personal Branding

I don’t recommend this portion of training for younger students as I think the concept is wasted on most of them. Until they get to high school and are applying for jobs and scholarships, they don’t see or understand the value of building a brand. But it doesn’t hurt to touch on the subject. Many middle school kids are working already. They need to know that their lawn mowing business can be ruined by a bad social media post.

High school students may not be motivated by a career yet, but many have their eye on a college scholarship, whether athletics or academic. It’s been very well documented that recruiters, both athletic and academic, are looking at social media for the same reasons that employers are. Some college coaches are going public to let prospects know their social media was a factor in rejecting them. Some athletes catch themselves in time, but others are hampered by unknowing coaches, school administrators, and parents. Social media has certainly changed the face of college athletics recruiting. And the admissions officers across campus are employing the same screening tactics, according to a 2013 survey by CareerBuilder.

Many high school students are starting to think about a career. They need to understand that what they post on social media now will be available to future employers to peruse. CareerBuilder offers this basic advice:

  • Take down any inappropriate pictures. No drugs, alcohol, sexually suggestive behavior. Use whichever golden rule works best for you from chapter two.
  • Clean up your profanity. Cursing and vulgar language may be cool, but it’s more effective in person. Keep it offline.
  • Don’t go on a crazy rant. Don’t bad mouth coaches, teammates, bosses, co-workers, rivals – you get the picture.
  • Use real language. If people need a decoder ring to understand your tweets, obviously your Twitter account should be private. Remember what employers said about bad communication skills. Don’t let this be your motto: “OMG I h8 inglish.”
  • Don’t be intolerant: The majority of employers in a CareerBuilder survey were concerned about discriminatory comments about race, gender, and religion.
  • You shall not tell a lie. Did you really do that internship at the local newspaper or did you just deliver newspapers on Sundays?

Integrating these four main concepts into your social media training will give your students and teachers a good knowledge base on how to use social media responsibly.


For more information on how to train students and teachers to use social media responsibly, Chris’ book Practice Safe Social 2.0 is available on Feel free to email me with questions and comments at chris [at] You can also follow me on Twitter @cksyme.

Chris Syme has over 25 years experience in the communications industry and is principal at CKSyme Media Group. Her agency specializes in social media marketing, virtual assistant services, and digital communication services for self-published authors and higher education. She is a former university media relations professional. Chris is a frequent speaker on the national stage and the author of two books on social media: Listen, Engage, Respond and Practice Safe Social 2.0. Her agency won the 2014 SoMe Award for Social Agency Of The Year. Her new book, SMART Social Media For Authors will be released in fall 2015.

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Practice Safe Social - Chris Syme @cksyme

Marketing your athletic program with @CoachWalrich @GALancerAD (podcast #56)

Marketing your athletic program with @CoachWalrich @GALancerAD (podcast #56)

[Scroll to bottom to listen to interview and to visit shownotes of this post for links to items mentioned in this episode]

Interview guest: Coach Jeff Walrich, Director of Athletics for Gilmour Academy (@CoachWalrich and @GALancerAD)


Marketing the athletic program is a passion of Coach Jeff Walrich, Director of Atheletics at Gilmour Academy, an independent, Roman Catholic, coeducational, college-preparatory school in the Cleveland suburb of Gates Mills, Ohio.

In this episode, we discuss:

  • the role of social media and athletics
  • how to “stop the scrolling”
  • how Coach Walrich is using graphics on social media to bring recognition to student-athletes
  • how parents and grandparents react to the recognition their student-athlete receives
  • how to give parents a site where they can download graphics for their child’s scrapbook
  • how students are asking Coach Walrich how they can be featured on one of the graphics
  • how to manage multiple social media accounts
  • the book most recommended by Coach Walrich (and Randy, too) in understanding what to post on social media
  • how Coach Walrich is using an APP to increase attendance at all of their athletic events (and other events around campus) and the students love it!

Click below (or click “MORE”) for all the links and action steps from this episode!

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Marketing your athletic program with @CoachWalrich @GALancerAD (podcast #56)


RenWeb Power Conference 2015: social media sessions #RWPC

Randy Vaughn, Christian School Marketing Consultant, will present three social media session topics at 6 different times during the annual RenWeb Power Conference (this year in San Antonio, TX).

If you are attending the Power Conference, use the hashtag #RWPC.

Randy’s sessions are as follows:

RenWeb Power Conference Session: SOCIAL MEDIA w Randy Vaughn

TUESDAY – 10:30am

THURSDAY – 7:30am

They say “a picture is worth a 1000 words”, so how is your school’s visual content strategy on social media? Are you publishing the right kinds and lengths of videos on YouTube, Vimeo, Instagram or Vine? Are you just adding albums of photos on Facebook but not really sure who looks at all of them? Are you unsure what size images to use on the different social media channels? Come hear strategies, tips and examples of schools and organizations who are implementing a highly effective visual content strategy.

RenWeb Power Conference Session: SOCIAL MEDIA w Randy Vaughn

TUESDAY – 1:50pm

TUESDAY – 3:10pm

WEDNESDAY – 12:40pm

Schools are notorious for incessant self-promotion all in the name of “filling seats” – but this is the least effective approach to social media. In fact, your prospective families will be turned off if all you do is talk about your school – how does that impact them? In addition, your current families will be less likely to share your posts because your social media posts are all about you. We we will learn that social media not all about YOU but all about your prospective families. Come learn the keys to having a highly effective social media strategy!

RenWeb Power Conference Session: SOCIAL MEDIA w Randy Vaughn




With choices such as YouTube, Facebook, Twitter, Pinterest, Google+, Instagram, SnapChat, Vine…..well, running an effective social media system is overwhelming! Do you know the best tools, apps, and other resources to use when posting to these various social media channels? We will talk through all the options and share the best tools to help you be most effective and efficient on social media.

Want to work smarter on social media? Jaclyn Day of RenWeb shares her tools (podcast ep.#53)

Want to work smarter on social media? Jaclyn Day of RenWeb shares her tools (podcast ep.#53)

[Scroll to bottom to listen to interview and to visit shownotes of this post for links to items mentioned in this episode]

Interview guest: Jaclyn Day, Director of Marketing and Communications at RenWeb School Management Software.

When it comes to social media, you definitely have to think about working SMARTER, not harder! There is so much to manage and get posted in a timely manner. If you are in communications, enrollment management, advancement or admissions and you are feeling overwhelmed by social media at your school, this episode will help!

Jaclyn Day, Director of Marketing and Communications at RenWeb School Management Software, answers these 5 questions:

  1. What tools can schools use to manage their social media profiles more easily?
  2. Where should schools focus their energy first? 
  3. How can schools generate content for social media accounts if just one person at the school is responsible for updating and monitoring all of them? 
  4. What are some ways to make social media and inbound marketing actually pay off for a school?
  5. How can schools get ahead of their competitors by using social media accounts or creating a content strategy for them? 

As well, Jaclyn speaks of the RenWeb PowerConference coming up in July 2015. At this time, there is a waiting list, so those wanting to attend are encouraged to register in the event there is a last-minute cancellation. I (Randy) am speaking at this year’s PowerConference in San Antonio in 3 classes about social media.


Jaclyn Day is the Director of Marketing and Communications for RenWeb School Management Software. She oversees the brand’s editorial and visual strategy, coordinates all internal and external communications, and oversees digital/social content and engagement. Prior to joining RenWeb in 2009, she worked in Washington, DC, focusing on public relations that specialized in public affairs, digital strategy and corporate messaging. Jaclyn is passionate about social media and inbound marketing and how they relate to corporate communication in the digital age. After Jaclyn joined RenWeb, she developed a successful social media strategy from scratch and revamped internal and external marketing communications. Jaclyn received her Bachelor of Arts in Public Communication with a concentration in Public Relations from Washington Adventist University. She still lives and works in the Washington, DC area.


Be safe and savvy: social media training for students, staff, coaches, and parents (via @cksyme)

GUEST POST FROM Chris K. Syme (@cksyme) – Chris is the founder of CKSyme Media Group, working in digital/social strategy & crisis PR.

Chris has updated her book “Practice Safe Social” and I am happy to share this resource with you so you can keep your students, parents, coaches and staff savvy and safe on social media!

 Practice Safe Social 2.0 by Chris Syme

Practice Safe Social 2.0 by Chris Syme

We’ve come a long way from the days where school meant reading, writing, and rithmetic. Today’s classroom is bursting with technology and the pressure on teachers to learn how to use that technology grows everyday. One of the hot button issues in today’s classroom is whether or not to incorporate social media into the curriculum. But before we can do that, we need to define a standard of responsibility. How do we teach teens to use social media responsibly? Where do we start? Or do we even start?

Practice Safe Social 2.0 is a good place to start. This blueprint includes all the necessary components that educators need to teach the responsible use of social media. And that’s where we start. Incorporating social media into the curriculum without teaching its responsible use is an ultimate fail. It’s like handing over the keys of a brand new car to a 13-year-old without any driver’s training. Practice Safe Social 2.0 is an updated version of my original training manual written in 2013. It includes specific instructions on how to put together a training for students, staff, coaches, and even parents. I have made the book free for the month of June and I encourage you to download a copy. In the book, I address the four necessary modules that training should include:

  • Privacy and safety: Users should know their privacy settings inside out. Every time they send out a picture or post, they should know exactly who will see it. They need to understand the importance of guarding their privacy and how to create an online community that is not public.
  • Best practices: Privacy doesn’t mean you can break every rule behind the curtain. Social media users must have a base understanding that whatever they post on social media is permanent and can be accessed by the public. There are guidelines for how to use screenshots tastefully.
  • Building a personal brand on social media: This module is most important for staff and older students. I don’t recommend this information in depth for middle school kids. Understanding how to build a positive presence on social media is important. Whether we are vying for scholarships or a new job, our social media is now part of our resumé.
  • Cyber harassment: Social media users need to understand two basic things about the four types of cyber harassment: how to lower your risk of being a victim and how to report and document it when you are harassed online. This goes as much for adults in the workplace as it does for students.
Chris Syme (Twitter: @cksyme)

Chris Syme (Twitter: @cksyme)


I love how practical Chris gets in this updated resource!  You will want to get a copy of this for your entire staff. Social media is a powerful influence in our society today, both for good and for bad. Improper use or ignorance can embarrass, complicate or even worse, ruin a student’s life. They must be smart on social media – and you can help them do just that!


You can download a free copy of Practice Safe Social 2.0 at Chris’ website here.  Be sure and email Chris if you have any questions or concerns.


Free Copy Of The New Practice Safe Social!